How to Request a Lease Renewal from Your Landlord
Your lease is coming up and you want to stay. Reaching out early shows you are a reliable tenant and gives you leverage if terms need to be discussed.
A note on this topic: This message is general guidance for everyday communication. For situations involving legal rights, medical decisions, workplace disputes, or financial obligations, consider consulting a qualified professional for advice specific to your situation.
Proactive Lease Renewal Request
RecommendedDear [Landlord / Property Manager Name], I hope this message finds you well. My current lease for [unit number / address] expires on [date], and I am writing to express my interest in renewing. I have enjoyed living here and have been committed to maintaining the unit in excellent condition and paying rent on time throughout my tenancy. I would love to discuss the terms for a renewal, including the lease length and any changes to the monthly rent. If possible, I would prefer to renew for [12 months / your preferred term]. Could you let me know the renewal terms at your earliest convenience? I would like to plan ahead and am happy to sign well in advance of the expiration date. Thank you, [Your Name] [Unit Number]
Subject Line
Lease Renewal Request - [Unit Number / Address]
Alternative Versions
Quick Renewal Request
Shorter VersionDear [Name], my lease for [unit] expires on [date] and I would like to renew. Could you share the renewal terms and any changes to rent? I am happy to sign early. Thank you.
Negotiating Terms
With NegotiationDear [Name], I would like to renew my lease for [unit], expiring [date]. I have been a reliable tenant -- always on time with rent and respectful of the property. Before I commit, I would like to discuss the rent amount. Given current market conditions and my track record, I would appreciate keeping the rate at [current amount] or discussing a modest adjustment. Could we set up a time to talk?
Long-Term Commitment
Longer Lease RequestDear [Name], my lease for [unit] expires on [date] and I am interested in signing a longer-term renewal -- ideally 18-24 months. I have enjoyed living here and plan to stay for the foreseeable future. A longer commitment would provide stability for both of us, and I am hoping we could agree on favorable terms in exchange. What renewal options are available?
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When to Use This
Use this when: - Your lease expires in 60-90 days and you want to stay - You want to start the renewal conversation on your terms - You are a good tenant with leverage to negotiate - You want to avoid a month-to-month rate increase
What Not to Say
Avoid: - Waiting until the last week of your lease to bring it up - Assuming your lease will automatically renew on the same terms - Agreeing to a big rent increase without negotiating - Being demanding -- a respectful request works best - Forgetting to ask about changes to terms or rent