Email to Request a Letter of Recommendation
Asking someone to vouch for you is vulnerable. You need them to say yes, write something good, and do it on time. These emails make the ask easy by being specific about what you need, giving them an easy out, and providing everything they need to write a strong letter.
The Easy-to-Say-Yes Request
Subject: Would You Be Willing to Write a Recommendation for Me?\n\nHi [Name],\n\nI hope you're doing well. I'm applying for [position/program] at [organization] and I immediately thought of you as someone who could speak to my [specific skill or experience].\n\nWould you be willing to write a letter of recommendation on my behalf? The deadline is [date], and I've attached my resume and a brief summary of the role to make it as easy as possible.\n\nIf this isn't something you're able to do right now, I completely understand — no pressure at all. I'm grateful either way.\n\nThank you for considering it.
Suggested Subject Line
Would You Be Willing to Write a Recommendation for Me?
Alternative Versions
Warm & Personal
Subject: A Favor I'd Really Appreciate\n\nHi [Name],\n\nI hope you're doing well! I have some exciting news — I'm applying for [opportunity] and when I thought about who knows my work best, you were the first person who came to mind.\n\nWould you be comfortable writing a recommendation letter? The deadline is [date] and I've attached everything you might need. If the timing doesn't work, no worries at all — I'm grateful you'd even consider it.\n\nThank you so much.
Direct & Professional
Subject: Recommendation Letter Request — [Your Name]\n\nHi [Name],\n\nI'm applying for [position/program] at [organization] and would like to request a letter of recommendation from you. You're uniquely positioned to speak to my [specific skills/experience].\n\nDeadline: [date]. I've attached my resume and a summary of the role. Please let me know if you're able to assist.\n\nThank you.
Formal & Respectful
Subject: Seeking Your Support for My Application\n\nDear [Name],\n\nI hope this message finds you well. I am in the process of applying for [opportunity] and would be honored if you would consider providing a letter of recommendation on my behalf.\n\nYour perspective on my [specific area] would carry significant weight. I've enclosed relevant materials for your reference. The submission deadline is [date].\n\nI completely understand if your schedule doesn't allow for this. Thank you for your time and mentorship.
When to Use This
Send this at least 3-4 weeks before the deadline. The more time you give, the less burdensome it feels. Attaching supporting materials is key — it reduces their workload and results in a stronger letter.
What Not to Say
Don't ask the day before it's due. Avoid asking someone who can't speak to your relevant skills. Don't assume they'll say yes — always make it a genuine request with an easy exit. And don't forget to follow up with a thank-you regardless of the outcome.