How to Request a Doctor's Note for Work by Email
Your employer wants documentation and you need your doctor to provide it. This should be simple, but it often requires a clear, specific request. Here is how to ask without overcomplicating it.
Clear and Specific Request
RecommendedDear [Doctor's Name / Office], I hope this message finds you well. I am writing to request a doctor's note for my employer confirming that I was [seen on / under care from] [date(s)]. My workplace requires written documentation for [sick leave / absence / return to work]. The note does not need to include my diagnosis -- just confirmation of the dates and that I was medically advised to [rest / stay home / limit activity]. Could this be sent to me by [email / fax / patient portal] by [date needed]? I appreciate your help. Thank you, [Your Name] [Date of Birth] [Phone number]
Subject Line
Request for Doctor's Note — [Your Name]
Alternative Versions
Short Request
directHi [Doctor's Office], I need a doctor's note for work confirming my visit on [date]. It just needs to confirm dates and that I was advised to rest — no diagnosis needed. Can you send it to me by [date]? Thank you, [Your Name]
Via Patient Portal
warmHi, I am reaching out through the patient portal to request a doctor's note for my employer. I was seen on [date] and my workplace requires documentation for the absence. The note just needs to confirm the visit dates and a general recommendation to rest. Nothing clinical needs to be included. I appreciate your help with this! [Your Name] DOB: [date]
Return-to-Work Clearance
professionalDear [Doctor / Office], I am writing to request a return-to-work clearance letter following my treatment on [dates]. My employer requires written confirmation that I am medically cleared to resume my duties effective [date]. If there are any restrictions or accommodations needed, please include those in the letter. I can provide my employer's contact information or any required forms if helpful. Thank you, [Your Name] DOB: [date] Phone: [number]
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When to Use This
Use this when: * Your employer requires a doctor's note for an absence * You need documentation for a return-to-work clearance * You were seen by a doctor and just need the paperwork * You want to be clear about what the note should and should not include
What Not to Say
Avoid: * Asking the doctor to fabricate or exaggerate anything * Being vague about what you need the note to say * Requesting it the same day you need it -- give them time * Including private details your employer does not need to see * Forgetting to provide your patient information for their records
Follow-Up Message
If You Need to Follow Up
If the office is slow to respond: "Hi, I am following up on my request for a doctor's note sent on [date]. My employer needs this by [deadline]. Could you let me know the status? I can pick it up in person if that is easier. Thank you."