How to Report Harassment at Work by Email
If you are experiencing harassment at work, documenting it in writing is an important step. Here is a template to help you get the process started.
A note on this topic: This message is general guidance for everyday communication. For situations involving legal rights, medical decisions, workplace disputes, or financial obligations, consider consulting a qualified professional for advice specific to your situation.
Formal Harassment Report
RecommendedDear [HR Representative / Manager Name], I am writing to formally report harassment that I have been experiencing in the workplace. The person involved is [Name/Description]. The behavior includes [specific description - inappropriate comments / unwanted physical contact / intimidation / discriminatory remarks]. Timeline of incidents: • [Date]: [Factual description of what occurred and any witnesses] • [Date]: [Factual description of what occurred and any witnesses] This behavior has made me feel [unsafe / uncomfortable / unable to perform my work effectively]. I have [tried to address it directly / asked them to stop / documented each incident]. I am requesting that this matter be investigated and that appropriate action be taken to ensure a safe working environment. I expect this to be handled confidentially and in accordance with company policy. I am available to meet and discuss further at your earliest convenience. Thank you, [Your Name]
Subject Line
Formal Report of Workplace Harassment - Confidential
Alternative Versions
More Direct Version
directDear [HR], I am reporting harassment by [Name]. Incidents are documented below with dates and witnesses. I request immediate investigation and confidential handling. [Incident list] [Your Name]
Warmer Version
warmDear [HR], This is difficult for me to write, but I feel it is important to come forward. I have been experiencing behavior from [Name] that has made me feel [unsafe/uncomfortable] at work. I have done my best to document specific incidents below. I trust that this will be handled with care and confidentiality, and I am available to discuss further whenever works for you. [Incident list] Thank you for your support, [Your Name]
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When to Use This
Use this when: • You are experiencing repeated or serious harassment • You need a formal paper trail • Direct confrontation has not stopped the behavior • You need the company to take action
What Not to Say
Avoid: • Minimizing what happened • Using vague language ("they were kind of weird") • Including rumors or unverified claims • Sending it to the harasser directly • Waiting too long to report -- your safety matters now