How to Request Parental Leave by Email
Requesting parental leave is a big professional moment that deserves a clear, confident email. You are exercising a right, not asking for a favor. These emails set the tone, propose a timeline, and show you have thought about the transition.
Professional Leave Request
RecommendedDear [Manager Name], I am writing to formally notify you that I will be taking parental leave beginning approximately [start date]. My expected return date is [return date], in accordance with [company policy / FMLA guidelines]. To ensure a smooth transition, I plan to: - Complete [current projects] before my leave - Create a handoff document for [colleague] covering my key responsibilities - Be available by email for urgent questions during my first week out, if needed I will coordinate with HR on the formal paperwork. In the meantime, I wanted to give you as much notice as possible so we can plan accordingly. Thank you for your support. Best regards, [Your Name]
Subject Line
Parental Leave Notification - [Your Name]
Alternative Versions
More Direct Version
directDear [Manager], I am formally notifying you that I will begin parental leave on [date] and plan to return on [date]. I will prepare handoff documentation before my leave. Please let me know if you need anything from me. [Your Name]
Warmer Version
warmDear [Manager], I am so excited to share that I will be welcoming a new addition to my family! I am planning to start parental leave around [date] and return on [date]. I want to make this as smooth as possible for the team, so I am already working on transition plans. Thank you for all your support -- it means a lot during such a big life moment. [Your Name]
Confident and Prepared
confidentSubject: Parental Leave Plan — Starting [Date] Hi [Manager Name], I am writing to formally notify you that I will be taking parental leave beginning [start date], with a planned return date of [return date]. I have already begun documenting my active projects and will prepare a full transition plan by [date]. I would like to schedule time this week to walk through handoff details with you and [colleague name]. Thank you for your support. I am committed to making this transition as smooth as possible. [Your Name]
If this helped, you can support the project
Everything here is free. Donations help keep it running and improving for everyone.
Free bonus templates
Get more work message scripts
Copy-and-paste texts and emails for workplace conversations, delivered to your inbox.
When to Use This
Send this when: - You are expecting a child or adopting - You want to give your employer advance notice - You need to formalize the leave in writing - You have reviewed your company policy on parental leave
What Not to Say
Avoid: - Waiting until the last minute to notify them - Being apologetic about taking leave you are entitled to - Over-committing to being available during leave - Skipping HR -- always file the formal paperwork too - Assuming your manager knows the company policy
Follow-Up Message
If You Need to Follow Up
Hi [Manager Name], I wanted to follow up on my parental leave request from [date]. If it would be helpful, I am happy to schedule a time to walk through my transition plan and make sure we are aligned on coverage during my leave. Thank you for your support. [Your Name]