How to Request Bereavement Leave by Email
Nobody should have to craft a perfect email while grieving. Keep it short, keep it simple, and let your manager handle the rest.
Simple Bereavement Notice
RecommendedHi [Manager Name], I am writing to let you know that [my mother/father/family member] passed away [yesterday/over the weekend/recently]. I will need to take bereavement leave starting [date] and expect to be away until approximately [return date]. I will do my best to hand off any urgent items before I step away. Please let me know if there is anything you need from me before then. Thank you for your understanding. [Your Name]
Subject Line
Bereavement Leave Request
Alternative Versions
Very Brief
directHi [Manager], I am writing to let you know that I have had a death in my family and will need to take bereavement leave effective [date]. I expect to return around [date]. I will hand off anything urgent before I step away. Thank you.
With More Context
warmHi [Manager], I am reaching out with some difficult news. My [family member] passed away [recently/yesterday]. I will need some time away to be with my family and handle arrangements. I am planning to be out from [date] through approximately [date]. I will do my best to make sure nothing falls through the cracks before I go. Thank you for understanding — it means a lot.
Formal Notification
professionalDear [Manager/HR], I am writing to formally request bereavement leave due to the passing of my [relationship, e.g., father/mother/spouse]. I will need to be absent from [start date] through [anticipated return date]. Please let me know if there is any paperwork required for this leave. I will coordinate with [colleague name] to ensure coverage of my responsibilities during my absence. Thank you for your support. Sincerely, [Your Name]
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When to Use This
Use this when: * A close family member or loved one has passed away * You need to step away from work immediately or soon * You want to keep the email brief and dignified * You are not sure of the exact return date yet
What Not to Say
Avoid: * Over-explaining or providing details you are not comfortable sharing * Apologizing for needing the time * Promising to check email while you are away * Worrying about work logistics right now -- that is your manager's job
Follow-Up Message
If You Need to Follow Up
If you need to extend your leave: "Hi [Manager Name], thank you for your support during this time. I am finding that I need a few additional days before returning. Would it be possible to extend my leave through [date]? I appreciate your understanding."