How to Request Flexible Work Hours by Email
Whether it is for childcare, a long commute, or personal well-being, here is how to propose a schedule change professionally.
Flexible Hours Request
Dear [Manager Name], I would like to discuss the possibility of adjusting my work hours to [proposed schedule, e.g., 7:00 AM - 3:30 PM instead of 9:00 AM - 5:30 PM]. This adjustment would help me [brief reason - manage my commute more effectively / accommodate childcare / improve my productivity during peak focus hours], while still ensuring full availability during core collaboration hours. I am committed to: • Maintaining my current output and responsiveness • Being fully available for meetings between [core hours] • Adjusting if the arrangement is not working I would appreciate the chance to discuss this and am open to a trial period. Could we schedule 15 minutes to talk? Thank you, [Your Name]
Suggested Subject Line
Request to Discuss Adjusted Work Schedule
Alternative Versions
More Direct Version
Hi [Manager Name], I would like to adjust my hours to [proposed schedule]. This would improve my productivity during peak hours while maintaining full availability for team needs. Happy to discuss and trial it. Thanks, [Your Name]
Warmer Version
Hi [Manager Name], I have been thinking about ways to do my best work, and I believe a small schedule adjustment could really help. Would it be possible to shift to [proposed schedule]? I want to make sure it works for the team too, so I am completely open to trying it out and adjusting. Would love to chat about it if you are open to it! Thanks, [Your Name]
When to Use This
Use this when: • You have a genuine need for schedule flexibility • You can demonstrate how it benefits (or at least doesn't hurt) the team • You are willing to be flexible on the specifics • Your role can reasonably accommodate different hours
What Not to Say
Avoid: • Demanding instead of requesting • Framing it as an ultimatum • Not offering a trial period • Ignoring how it affects team meetings or collaboration • Making it sound like you just want to work less