How to Ask for a Written Job Offer by Email
A verbal offer is exciting but it is not official until it is in writing. Asking for a written offer is completely normal and protects both sides.
Polite Written Offer Request
RecommendedHi [Hiring Manager / Recruiter Name], Thank you so much for extending the offer for the [Job Title] position. I am very excited about the opportunity to join [Company Name]. Before I formally accept, I would love to have the offer details in writing so I can review everything thoroughly. Would you be able to send over a written offer letter that includes the salary, start date, benefits, and any other relevant terms? I want to make sure we are aligned on everything so we can get off to a great start. Happy to discuss if there is anything else you need from my end. Thank you, [Your Name]
Subject Line
Written Offer Request - [Job Title] Position
Alternative Versions
Quick Request
Shorter VersionHi [Name], thank you for the offer! I am excited about the role. Could you send over the details in writing when you get a chance? I want to make sure I have everything clear before I formally accept. Thanks!
Comparing Offers
When Comparing OffersHi [Name], I really appreciate the offer for the [Job Title] role. I am working through a few things on my end and having the full offer in writing would help me move forward. Could you send over an offer letter with the salary, benefits, start date, and any other relevant details? I want to be thorough before making my final decision.
Formal Request
More FormalDear [Name], thank you for extending the offer for the [Job Title] position at [Company]. I am pleased to receive it and look forward to reviewing the full terms. At your earliest convenience, could you provide a formal written offer letter outlining compensation, benefits, start date, and any contingencies? This will allow me to complete my review and respond promptly.
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When to Use This
Use this when: - You received a verbal or phone offer but nothing in writing - You want to confirm salary, title, start date, and benefits before accepting - You are comparing multiple offers and need documentation - You want a paper trail for your records
What Not to Say
Avoid: - Saying "I do not trust you" or implying bad faith - Accepting verbally and then asking for changes once you see it in writing - Waiting weeks to ask -- do it within a day or two - Being so casual that it seems like you are not taking the offer seriously