How to Say You're Running Late by Text
Running late happens to everyone. The difference between annoying and acceptable is how fast you communicate it. A quick, honest text with a realistic ETA is all it takes. Do not wait until you should have already arrived -- send this the moment you know.
Late Notification
RecommendedHey [Name]! So sorry, I'm running about [X minutes] late. [Brief reason - traffic is worse than expected / my last meeting ran over]. I should be there around [new time]. Sorry for the delay!
Alternative Versions
Short & Direct Version
directHey! Running [X] minutes late. Be there by [time]. Sorry!
Warmer Version
warmHey [Name]! Ugh, I am so sorry — I am running about [X] minutes behind. [Brief reason like traffic or meeting ran over]. I am on my way now and should be there around [time]. Can not wait to see you though! Apologies again!
Lighter Version
humorousHey, I am going to be about [X] minutes late. I promise I am not flaking -- the universe just decided to test my punctuality today. Save my spot and I will bring the good vibes. Almost there!
Professional Tone
professionalHi [Name], I apologize for the delay — I am running approximately [X] minutes behind schedule due to [brief reason]. I expect to arrive by [time]. Sorry for the inconvenience.
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When to Use This
Send this as soon as you realize you'll be late - not when you should have already arrived.
What Not to Say
Don't lie about why. Don't keep updating with later and later times. Give one realistic ETA.
Follow-Up Message
If You Need to Follow Up
Hey [Name], I just pulled in — where should I find you? So sorry again for the delay.