Short Out of Office Message for Vacation
Your out-of-office doesn't need to be a creative writing exercise. Keep it short, clear, and helpful. Here's what people actually need to know.
Vacation Auto-Reply
Thanks for your email. I'm currently out of the office on vacation and will return on [date]. I'll have limited access to email during this time. For urgent matters, please contact [Name] at [email]. Otherwise, I'll respond to your message when I'm back. Thanks for your patience! [Your Name]
Alternative Versions
Friendly OOO
Hi there! I'm away on vacation until [date] and won't be checking email. If you need something before I'm back, [Name] ([email]) can help. Otherwise I'll get back to you when I return. Talk soon! [Your Name]
Bare Minimum
Out of office until [date]. For urgent matters, contact [Name] at [email]. I'll respond to all other messages upon my return.
Corporate Standard
Thank you for your email. I am currently out of the office on annual leave and will return on [date]. During this period, I will have limited access to email. For time-sensitive matters, please contact [Name], [Title] at [email] or [phone]. I will respond to your message upon my return. Thank you for your understanding. Kind regards, [Your Name]
Gracious & Clear
Thank you for reaching out. I'm currently on vacation through [date] and won't be available to respond. If your matter is urgent, please reach out to [Name] at [email] — they'll be happy to assist. Otherwise, I look forward to connecting with you when I return. Best wishes, [Your Name]
When to Use This
Set this up the day you leave and configure it to turn off the day you return. Always include a backup contact for urgent issues. If you're truly off the grid, say so — people will adjust.
What Not to Say
Don't say "I may check email periodically" unless you actually will — it sets false expectations. Don't include your personal phone number. Don't write a joke-heavy OOO unless your company culture supports it. And don't forget to actually turn it on.