How to Remind Your Boss About a Previous Conversation
Your boss said they'd get back to you about something and... didn't. Here's how to follow up without sounding passive-aggressive or needy.
Boss Reminder Email
RecommendedHi [Manager Name], I wanted to circle back on our conversation from [date/meeting] about [specific topic — the budget approval / my project timeline / the hiring decision]. I know things get busy, so I just wanted to check in and see if there are any updates or next steps on my end. Happy to discuss whenever it's convenient for you. Thanks, [Your Name]
Subject Line
Following Up — [Topic from Previous Conversation]
Alternative Versions
Friendly Follow-Up
warmHi [Name], Just circling back on our chat about [topic] from [when] — wanted to see if there's been any movement. No rush, I just want to stay on top of it so I can plan accordingly. Let me know when you have a sec! [Your Name]
Straight to the Point
directHi [Name], Following up on [topic] we discussed on [date]. Is there an update? Happy to move forward once I have direction. Thanks, [Your Name]
Formal Reminder
professionalDear [Name], I am writing to follow up on our discussion regarding [topic] on [date]. As I prepare for [upcoming deadline/project phase], I would appreciate any updates or decisions that may have been made. Please let me know if there is any additional information you need from my end. Best regards, [Your Name]
Gentle Nudge
politeHi [Name], I know your plate is full, so I don't want to add to the pile — but I did want to gently follow up on [topic] from our [date] conversation. I just want to make sure I'm not holding anything up on my end. Whenever you get a chance, I'd appreciate any update. Thanks so much, [Your Name]
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When to Use This
Wait at least a few business days after the original conversation before sending this. Pair it with a specific reference so they can quickly recall what you're talking about. Keep the tone neutral — you're being organized, not accusatory.
What Not to Say
Don't say "You promised you'd..." or "I've been waiting for..." — both sound confrontational. Don't CC their boss to create pressure. And don't send multiple follow-ups in one week unless it's genuinely urgent.