How to Ask for a Written Reference by Email
A strong reference can make or break your application. Here is how to ask someone professionally and make it easy for them.
Reference Request
RecommendedDear [Name], I hope you are doing well. I am applying for [position/program] at [company/school] and was wondering if you would be willing to write a reference or recommendation for me. You saw my work on [specific project or time period], and I think your perspective on [specific skill or quality] would be especially valuable. The deadline is [date]. I am happy to send you: • My updated resume • The job/program description • Key points you might want to highlight I completely understand if you are too busy, and I appreciate you considering it either way. Thank you, [Your Name]
Subject Line
Would You Be Willing to Write a Reference?
Alternative Versions
More Direct Version
directHi [Name], I am applying for [role] at [company] and would appreciate it if you could serve as a reference. The deadline is [date]. I can provide any materials you need. Let me know if you are able to. Thanks, [Your Name]
Warmer Version
warmHi [Name], I hope you are doing well! I have an exciting opportunity -- I am applying for [role] at [company]. Working with you on [project] was a highlight of my career, and I think your perspective would carry a lot of weight. Would you be comfortable writing a reference for me? I would be so grateful. The deadline is [date], and I will send you everything you need to make it easy. Thank you for considering it! [Your Name]
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When to Use This
Use this when: • You have a genuine professional relationship with the person • They can speak to relevant skills or experiences • You give them at least two weeks of lead time • You are prepared to make it easy for them
What Not to Say
Avoid: • Asking someone you barely worked with • Giving them less than a week's notice • Not providing context about what to emphasize • Assuming they will say yes without asking • Asking a manager who gave you negative feedback
Follow-Up Message
If You Need to Follow Up
If they say yes, send a follow-up with all the materials: "Thank you so much! Here is my resume, the job description, and a few key things that might be helpful to mention: [list]. Please let me know if you need anything else. I really appreciate this."