How to Ask a Former Boss for a Reference by Email
Reaching out to a former manager for a reference can feel awkward, especially if it has been a while. The key is to make it easy for them -- remind them who you are, what you are applying for, and give them an out if the timing does not work.
The Respectful Ask
RecommendedHi [Name], I hope you are doing well. I am currently applying for a [Job Title] role at [Company], and I was wondering if you would be comfortable serving as a professional reference for me. During my time at [Previous Company], I really valued working under your leadership, particularly on [specific project or responsibility]. I think your perspective on my work would carry a lot of weight with this team. If you are available, I am happy to send over my updated resume and a few details about the role so you have context. And if the timing does not work, I completely understand. Thank you for considering it. Best, [Your Name]
Subject Line
Reference Request -- [Your Name]
Alternative Versions
Formal and Polished
professionalDear [Name], I hope this message finds you well. I am reaching out because I am currently interviewing for a [Job Title] position at [Company] and would be honored if you would consider serving as a professional reference. Your mentorship during my time at [Previous Company] was invaluable, and I believe your insight into my work on [specific project] would resonate with the hiring team. I have attached my updated resume for reference. Please let me know if you would be comfortable with this, and I will share the relevant contact details. Thank you for your time and consideration. Warm regards, [Your Name]
Warm and Casual
casualHey [Name]! Hope you have been doing well. I am in the middle of a job search and there is a role I am really excited about at [Company]. Would you be open to being a reference for me? I think you could speak to a lot of the work I did at [Previous Company], especially [project or responsibility]. Totally understand if the timing does not work -- just thought I would ask. Let me know either way, and thanks for even considering it! [Your Name]
Direct and Confident
confidentHi [Name], I am pursuing a [Job Title] role at [Company] and would like to include you as a reference. Working under your leadership on [project] was one of the highlights of my time at [Previous Company], and I think your perspective would make a strong impression. I am happy to send details about the role and talking points if helpful. Just say the word. Thank you, [Your Name]
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When to Use This
Use this when you need a reference for a job application and want to reconnect with a former manager professionally. Works best when you had a positive working relationship and can reference specific work you did together.
What Not to Say
Do not demand a reference or assume they will say yes. Avoid reaching out only when you need something without any warmth. Do not ask someone you had a difficult relationship with, and never pressure someone who hesitates.
Follow-Up Message
If You Need to Follow Up
Hi [Name], just wanted to follow up on my reference request. I know things get busy, so no pressure at all. If you are able to help, the hiring team may reach out in the next week or two. Either way, I appreciate you considering it.